The paste command in Microsoft Word, IMHO, has an annoying behaviour, it pastes the text you have in the clipboard ignoring the destination formatting and instead it uses the source formatting styles.

There are two ways to evoid this behaviour.

Use "Paste Special" or use the "Paste Options" smart tag.

In both the cases you have to move your hands from the keyboard and use the mouse, if you have to do this once a month no problem, but if you use copy and paste frequently this isn't a good way to proceed.

To go fast I'm using the macro feature and the personalizations provided by MS Word.


Creating the Macro

  1. Start MS Word
  2. Select Tools->Macro->Macro
  3. In the "Macro Name" Field write PasteWF
  4. For the "Macro In" item select "All active templates and documents"
  5. Select the Create button
  6. Before the "End Sub" statement insert Selection.PasteSpecial DataType:=wdPasteText
  7. Select File->Close and Return to Microsoft Word

Associating a shortcut to the Macro

We are going to associate the CTRL-Shift-V shortcut to our macro (this is the same shortcut used by Open/LibreOffice)

  1. Select Tools->Customize
  2. Select the "Keyboard" button
  3. In the category list select "Macros"
  4. In the Macro List select PasteWF
  5. Click on the "Press new shortcut key"  field
  6. Type CTRL-Shift-V
  7. Click on the Assign Button
  8. Click on the Close Button

Gg1